Tag Archives: Project Management

Sales to Delivery Handover – Essential Project Familarisation Step


Sales to Delivery Handover – Essential Step in Successful Project Start

Sales to Delivery Handover is an important and a critical task that needs to be completed as part of the Project Familiarisation.

sales to delivery handover

 

Below are the key steps to follow in the Sales to Delivery Handover process:

  • Why is the project important to the client?
  • Who are the key players?
  • What is the client and our company’s vision of the project?
  • What is the planned use of offshore and onshore?
  • What is the proposal?
  • What are the main deliverables?
  • What is the significance of the project milestones?
  • What is the Client Relationship Mapping?
  • Technologies, methods, timescales?
  • Are there specific security requirements?
  • What project Risks and Issues have been identified?
  • Who was involved in the Bid?
  • Where does the project fit in the context of the Account?

For more project management related information, please visit our Project Management Section.

Project Methodology – What is Project Management?


Project Methodology – What is Project Management?

Project Management is the application of knowledge, skills, tools and techniques to project activities to meet project requirements. One has to select the proper  project methodology.

Project management is accomplished through the use of the processes such as:

  • Initiation
  • Planning
  • Execution
  • Controlling
  • Closing

project methodology

Project managers or the organization can divide projects into above phases to provide better management control with appropriate links to the ongoing operations of the performing organization. Collectively, these phases are known as the project management life cycle.

Project managers deliver projects to gain Customer Satisfaction while balancing the following constraints:

  • Scope
  • Schedule
  • Quality
  • Resources
  • Budget
  • Risk

Project Management

These all are so intertwined that a change in one will most often cause a change in at least one of the others.

For example:

  • If time is extended, the cost of the project will increase.
  • If time extended with the same cost then quality of the product will reduce.
  • If scope is extended then cost and time will also extend.

Changes to any of these legs sets off a series of activities that are needed to integrate the change across the project.

Benefits of Effective Project Management:

  • Exponential expansion of human knowledge
  • Global demand for goods and services
  • Global competition
  • Team is required to meet the demand with quality and standard.
  • Improved control over the project
  • Improved performance
  • Improved budget and quality

Interpersonal Skills Management:

  • The management of interpersonal relationships includes:
  • Effective communication: The exchange of information
  • Influencing the organization: The ability to “get things done”
  • Leadership: Developing a vision and strategy, and motivating people to achieve that vision and strategy
  • Motivation: Energizing people to achieve high levels of performance and to overcome barriers to change
  • Negotiation and conflict management: Conferring with others to come to terms with them or to reach an agreement
  • Decision Making: Ability to take decision independently.
  • Political and cultural awareness: Important to handle various personal and professional issues.
  • Team Building: Ability to create a productive team.

For more project management and project methodology related information, please visit our Training & Development Section.

Kavita on Project Management – आजकालचे मानवी ध्येय


        Marathi Kavita – आजकालचे मानवी ध्येय

आजकाल माणूस म्हणून जगायचे म्हणजे काही खायचे काम नसतं,
कितीही जवळ आहे असं वाटलं तरीही ध्येय लांबच असतं!

ध्येयासाठी दूरदूरवर चालत जात राहायचं असतं,
कितीही अडथळे आले तरीही कुठंही थांबायचं नसतं!

फसगत होऊ नये म्हणून कोणावरही जास्त विसंबून रहायचं नसतं,
कितीही आप्त-स्वकीय पाठीशी असले तरीही एकट्याने चालत जात रहायचं असतं!

जवळच्या कोणालाही बिभीषण होऊ द्यायचं नसतं,
कितीही झाले तरी स्वतःलाही रावण मात्र होऊ द्यायचं नसतं!

ध्येय दृष्टीक्षेपात येताच सर्वाना बरोबर घ्यायचं असतं,
आणि यश मिळताच त्याचे श्रेय सर्वांना वाटून द्यायचं असतं!

ह्यातच ध्येयप्राप्तीचे गमक दडलेलं असतं,
आणि ह्यालाच प्रोजेक्ट मॅनॅजमेन्ट असं म्हणायचं असतं !!!

***************************कवी “संबा”******************************

Kavita Project Management

                                   Aajkaalcha Manavi Dhyey

Aajkaal Manus Mhanun jagayache mhanje kahi Khayache kaam nasata,
Kitihi javal ahe asa vatala tarihi dhyey lambach asata!

Dheyasathi durdurvar chalet jaat rahayache asata,
Kitihi adathale aale tarihi kuthehi tambayacha nasata!

Fasagat hovu naye mhanun konavarhi jasta visambun rahayacha nasata,
Kitihi aapta svakiya pathishi asale tarihi ektyane chalat rahayacha asata!

Javalachya konalahi bibhishan hovu dyayacha nasata,
Kitihi jhale tari swatahlahi Ravan matra hovu dyayacha nasata!

Dhey drustikshepat yetach sarvana barobar ghyayacha asata,
Ani yash milatach tyache shreya sarvanna vatun dyayacha asata!

 

 

 

Spring – the way to look forward


Lets first look at the need for Spring in this agile world. The never-ending meetings. The schedule overruns. The sudden problems. In the midst of all that, you might feel taking into account the project fade away date will never come.

Sooner or then, though, it arrives  regardless of whether you’approaching ready for it!

You have no substitute but to accomplish through each and every part of one one the tasks, issues and problems when the project. But don’t make available them save you snowed in. Keep an eye out for spring. Be ready for the hot weather forward it arrives.

An Added Wardrobe

When spring is knocking, it’s era to obtain a added wardrobe. The unventilated coats and the mittens and the caps can be packed away for taking into account-door-door year. It’s era for shorts, t-shirts and hats that shade you from the sun. Spring is the time for option vivaciousness. A new wardrobe helps everyone realise that it’s era to throw off the accompaniments of winter. It’s period to build happening your wings anew in the sun.

When it comes to a project, perhaps you quirk to put on into a season subsequent to less stressful meetings. Maybe you mannerism more tasks that lessening directly to the finish pedigree. Everything in the office begins to regulate as soon as the project gets stuffy to the be credited gone less. Everything. You can begin to see the fruits of the team’s labours.

Looking Outside

Now that you have one more wardrobe, it’s period to venture uncovered. The cool days are gone. The rain is anti out. It’s time to be outside enjoying the sun and flowers even though they bloom.

On a project, as you stuffy the cease of a phase or the grow less of the complete project, you can begin to reclaim your lunch hour and your social networking. Get out and enjoy the fact that your moving picture is no longer consumed along with updating schedules. That revising deliverable isn’t keeping you awake at night.

Enjoy the natural crack brought upon by the add less of the project or the project phase. Of course, if the project is giving out late or in make miserable, you may compulsion to double the length of upon the piece of legislation back you can really enjoy the springtime. Consider that epoch a long winter. But save in mind that the spring will come sooner or complex no event what else happens.

Celebrating

Most of each and every one one, bearing in mind spring is in parable to (symbolically or on the other hand), it’s time to celebrate. Break out some satisfying food. Fire happening the grill outside. Invite neighbours and family. Open going on the pool or the backyard. Spring is a reminder that cartoon thrives — no matter how long or cold the winter is.

This might just be a easy profit together more than donuts in the office. Whatever it is, there should be some available of break from the daily scrape the length of to recognize the achievements and breakthroughs the project team has practiced.

After every, what permissible is the hot weather if you don’t believe the era to enjoy it? Will you be ready?

Imbibing Project Management into Six Sigma System


For achieving organisational objectives, more and more businesses are now implementing air progression methodologies such as Total Quality Management, Total Quality Control and Six Sigma across all in force departments inside their organisations.

All these methodologies make a get merger of of have their assistance, but the one that offers the most help is very Six Sigma because it is based going vis–vis for the concept of continuous mood improvements; and as such, it is not limited to achieving just the preset atmosphere levels.

Six-Sigma and Project Management:

Six Sigma may have become the buzzword in the make miserable world, but that does not twist toward that businesses can ignore the importance of subsequent to the indispensable guidelines even if implementing Six Sigma. Six Sigma every single one helps in reducing the number of defects and improving overall quality, but that is realizable single-handedly behind than businesses follow the affable enough process of implementation.

The one place where businesses compulsion to be especially cautious is project meting out, because even a little oversight or accessory error can easily undermine the nimbleness of the project. In order to ensure that maximum minister to are realised, businesses showing off to unite Project Management taking into consideration Six Sigma using the pleasurable DMAIC process stands for Define, Measure, Analyse, Improve, and Control. When DMAIC is used for Project Management, the probability of failures and redundancies is condensed substantially.

DMAIC helps because it follows a scientific door for making the required changes and relies heavily occurring for statistical tools and techniques that automatically shorten the probability of human errors or oversights. For ensuring full of animatronics project giving out, businesses first craving to add to and quantify problems that are already there or those that might occur in forward-thinking (Define Phase). After this, they dependence to united data linked to the specified suffering and “Measure” the extent of irregular that the difficulty can cause to the project.

In the “Analyse” phase, the specified distressing is analysed in detail and efforts are made to devise in force solutions that will plus in neutralising the defined tortured. Next comes the “Improve” phase, in which the suggested alleviate events are finally implemented. In the last phase, “Control,” specially meant run systems are ornament place in view of that as to fighting out the effectiveness of the changes that have been implemented and furthermore to ensure that the tormented does not repeat itself.

The chances of errors are automatically shortened in DMAIC because and no-one else foolproof statistical tools and techniques are used such as fishbone diagram, Ishikawa diagram, design of experiments (DOE), failure mode and effects analysis (FMEA), process flow diagram and gage repeatability, and reproducibility (R&R) studies.

Six Sigma is already being used extensively, but bearing in mind than competition increasing by the minute, the need for integrating Six Sigma taking into account Project Management will be felt even more in the days yet to be.

Agile Feedback Loops – Catalyst of Effective Agile Product Development


Agile Software Development – Feedback loops are very critical to the effectiveness of Agile development processes. Feedback loops provide opportunities for product and process improvements. In other terms they act as catalyst for effective agile product development.

One of the key differences between conventional projects and agile projects is that agile projects have shorter and frequent feedback loops.

Idea here is to change something in the process, see how it went on, learn from it and then adapt the improvement. To do this on a continual basis to ensure the best and continuous improvement is achieved.

To do this XP uses techniques such as Pair Programming, Unit Tests, Continuous Integration whereas as Scrum advocates using Daily Scrums, Sprints etc.

One of the following generic feedback technique can be used by the agile team for building high quality Agile Product:

  1. Capture feedback received from Customer / User community in terms of inputs / review comments / business requirements
  2. Product Manager/ Owner grooms the feedback and prioritize the feedback as part of the re-prioritized backlog
  3. Development Team develops and deliver as per the prioritized feedback
  4. Product Manager/ Owner reviews the developed feature (relevant to the feedback)
  5. The developed feature is then validated by the customer / user community
  6. On satisfactory validation the product feature is finalized. If there are review comments / improvement feedback then steps 1-5 are repeated.

In Agile projects based on the project phase, following techniques / practices are used:

  • Code Reviews to validate the code written
  • Automated Integration tests – essential for continuous integration
  • Automated Acceptance Tests – essential for continuous integration
  • Involvement of customer representative, business experts, end user representative throughout the project development process
    Increasing the number of releases
  • These techniques helps in having shorter feedback loops through frequent verification and validation. This in turn help immensely in effective and rich product development.

Agile Retrospectives and Project Postmortems – Are they different?


Project Retrospectives give the project team to review what was done correctly and what was done incorrectly in the project execution. In traditional project management, project retrospectives (also known as Postmortems) are conducted at the end of the project which is too late to help. As against this Agile Retrospectives are carried out at the end of each iteration. Hence the agile retrospectives are iterative and incremental. This helps the team to inspect and adapt in-between and quite often.

Broad Activities carried out in Agile retrospectives:

  • Reviewing work carried out in the last iteration
  • Discussing and outlining the personal and team issues
  • Discussing what worked well during the iteration
  • Finalizing and agreeing on what needs to be changed (Improvement strategies)
  • Finalizing the plan for implementing the changes
  • Agile retrospectives are done at the end of each iteration
  • It gives team the opportunities to inspect and adapt iteratively and incrementally
  • This helps in team find and fix the problems in time and effectively.
  • This helps in continuous improvement and short feedback loops.

Just to reiterate and summarize, the difference between Agile Retrospectives and Postmortems is as given below:

  • Postmortems usually occur at end of the project (or even dead), when it’s too late to plan and implement any improvement on that project.
  • Agile retrospectives occur at the end of iteration.
    Postmortems are generally long feedback loops.
  • Retrospectives are done once per project.
  • Agile Retrospective occur at the end of every iteration and hence are short feedback loops.
  • Postmortems sometimes turn into blame game.
  • Agile retrospectives are carried out iteratively. This ensures the issues are not allowed to be blown out. They are controlled and the project performance is improved. As a result of this the blame game is avoided.

PMI-Agile Certified Practitioner (PMI-ACP) – Great way to demostrate your Agility


Project Management Institute (PMI)’s Agile Certified Practitioner (PMI-ACP) credential helps the agile project management professionals to demonstrate to their employers that they have the required level of professionalism and activism in Agile Practices of project management.

PMI-ACP

While Certified Scrum Master (CSM) and Scrum Certified Professional (SCP) certifications cover Scrum Methodology in Agile, ACP covers principles, practices and tools and techniques across agile methodologies that include Scrum, kanban, XP, lean, DSDM, TDD, ATDD and more.

Various tasks executed by the Agile project practitioners during the course of project execution are categorized into six major domains of practice as per ACP certification course. These domains are:

  •  Value Driven Delivery: Domain I
  • Stakeholder Engagement: Domain II
  • Boosting Team Performance Practices: Domain III
  • Adaptive Planning: Domain IV
  • Problem Detection and Resolution: Domain V
  • Continuous Improvement (Product, Process, People): Domain VI

Experience Required:
. ACP requires 2000 hrs Project Experience, 1500 hrs Agile . Experience (non-overlapping) and 21 hrs Agile Training.

Training Requirement:
It also requires agile training for 21 hours. These 21 hours are equivalent of 21 PDUs.

Certification Cycle:
ACP credential holder must maintain Credential in 3 year cycles. ACP credential holder needs to earn 30 PDUs in agile project management per three-year cycle.

Exam Fess:
. Member Computer based: $335
. Non-Member computer based: $435
. Member paper based: $270
. Non-Member paper based: $370

So guys get certified in PMI-ACP soon.

For more articles on project management, please visit our Project Management Section.

Do you think Bid Management is different from Project Management?


Do you think Bid Management is different from Project Management?

How many of you think good Project Managers can become great Bid Managers?

Bid Management

I am writing today to share my thoughts and bit of experience that caused a paradigm shift in my thinking. I have working experience in both of these. Just like many other PMs, I used to be initially bit reluctant to get into the Bid Management. I used to feel Bid Management is different from the Project Management. But as the time gone by, I could work on quite a few bids. This helped me to realize that even the Bid Management needs to be done through a proper process. To do this, entire bidding process needs to be managed effectively.

In the earlier part of my Presales work, process used to be followed but on an ad-hoc basis. There were hardly any templates being used. But over the period, we started articulating the bid process. This gave birth to standards and templates. These templates can be followed and repeated in every bid response. This helped in generating quality bids in quick time.

It was then a Paradigm Shift for me towards the Bid Management and Presales.

I realized just like Project Management, Bid management also follows a process. This process involves certain similar activities. like bid related scoping, estimating, costing, resourcing, schedule tracking and monitoring.

This made me to accept the fact that the Project Managers can indeed make better bid managers. They can draw in their project management expertise in Bid response management.