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Effective Meetings: How to conduct Effective Meetings in an Organization?


Art of Conducting Effective Meetings

Introduction to Effective Meetings: What’s a Meeting
A meeting is a gathering of people with one or more goals to be achieved. Meetings can be held in a variety of locations. They may be held for a variety of reasons each with their own particular impact on the organization and the attendees. Overall, meetings should be seen and used as effective vehicles for action and performance.

Value of Effective Meetings in the Organization
The value of meetings can be shown through
• A sense of involvement
• Communication
• Decision making
• Problem solving
• Creativity
• Team building

These can be considered on three levels
effective meetingsOn the level of the Organization
• Improved use of time
• Improved decision making
• Better communication
• Better use of resources
• Multiple perspectives utilized.

On the level of the Team
• Improved use of time
• Improved decision making
• Better communication
• Better use of resources
• Ownership of processes.

On the level of the Individual
• Improved use of time
• Involvement in decision making
• Better communication
• Better use of knowledge
• Socialization

There are many benefits that arise from the use of meetings in an organisation, provided that the meetings are effective and focused. This makes us ask the question – what makes meetings work?

Making Meetings Work
It is possible to make meetings work by:
• Clarifying the understanding of what a meeting actually is.
• Examining different types of meeting and choosing the most suitable.
• Knowing why meetings fail
• Identifying and applying key skills and techniques.

making effective meetingsUnderstanding the need for meetings allows participants to:
• See the real value of an effective meeting process.
• Set objectives for meetings and focus on achieving great outcomes.
• Try to improve meetings as communication and decision making vehicles.

Understanding the types of meetings allows participants to:
• Select the appropriate meeting type for the purpose.
• Prevent the downside associated with running the wrong meeting.
• Improve the image of meetings in the organization.

Understanding the reasons for failure allows the organizers of meetings to:
• Avoid the main mistakes.
• Remove performance obstacles
• Plan and resource meetings appropriately.

Application of key techniques and skills will cause;
• Improvement in the outcome of meetings
• Improvement in the level of commitment to and involvement in meetings.
• Better use of meeting time by focusing in on key issues through a structured process.

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